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Evidence Guide: BSBPMG417A - Apply project life cycle management processes

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG417A - Apply project life cycle management processes

What evidence can you provide to prove your understanding of each of the following citeria?

Assist in establishing project

  1. Identify and clarify project initiation documentation where required
  2. Establish the relationship between the project and broader organisational strategies and goals
  3. Assist in negotiating and documenting project objectives, outcomes and benefits
  4. Assist in establishing the project governance structure
  5. Assist in drafting a project charter for approval
Identify and clarify project initiation documentation where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish the relationship between the project and broader organisational strategies and goals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in negotiating and documenting project objectives, outcomes and benefits

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in establishing the project governance structure

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in drafting a project charter for approval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support project planning and design processes

  1. Support the disaggregation of project objectives into achievable project deliverables
  2. Assist in identifying project stages, and key requirements for stage completion
  3. Identify project milestones and map clearly against time and objectives
  4. Assist in consolidating associated plans and baselines in the project management plan
  5. Support negotiation with relevant stakeholders and project authority to gain approval of project plan
Support the disaggregation of project objectives into achievable project deliverables

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in identifying project stages, and key requirements for stage completion

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify project milestones and map clearly against time and objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in consolidating associated plans and baselines in the project management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support negotiation with relevant stakeholders and project authority to gain approval of project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with project control and execution

  1. Maintain and update records against project deliverables and plans at required intervals
  2. Prepare status reports on project progress and identified issues
  3. Assist with undertaking an impact analysis of proposed changes to the project
  4. Maintain relevant project logs and registers accurately and regularly to assist with project audit
  5. Update associated plans to reflect project progress against baselines and approved changes
Maintain and update records against project deliverables and plans at required intervals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare status reports on project progress and identified issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with undertaking an impact analysis of proposed changes to the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain relevant project logs and registers accurately and regularly to assist with project audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update associated plans to reflect project progress against baselines and approved changes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with project finalisation

  1. Assist with project finalisation activities where required
  2. Prepare project products and associated documentation for handover to client
  3. Assist in completing financial, legal and contractual obligations where required
  4. Contribute perspectives on project performance to assist with project review assessments
Assist with project finalisation activities where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare project products and associated documentation for handover to client

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in completing financial, legal and contractual obligations where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute perspectives on project performance to assist with project review assessments

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

contributing to project establishment processes

documenting charter and project management plan

maintaining various project registers and logs

preparing project reports

undertaking impact analysis

undertaking project finalisation activities.

Context of and specific resources for assessment

Assessment must ensure access to:

project documentation, which includes information about participation in life cycle processes.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate

analysis of responses addressing different project scenarios

oral or written questioning to assess knowledge of project life cycle processes relevant to the industry sector and project context

assessment of contribution to project life cycle processes.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Required Skills and Knowledge

Required skills

literacy skills to interpret potentially complex project plans and documentation

numeracy skills to conduct forecasting

planning and organising skills to:

plan, monitor and respond to project issues

measure progress against agreed plans

teamwork and communication skills to liaise with other members of the project team

technology skills to use software common to work office products for documentation and analysis.

Required knowledge

basic project governance models

project finalisation and evaluation products

project life cycle stages, phases and structures relevant to industry and project context

project planning documents and format relevant to industry and context

types of organisational documentation of strategies and goals

types of project initiation documentation, including charter documentation

types of project logs and registers in use in the industry sector and context.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Project initiation documentation may include:

client or customer requirements

concept proposal

contract documentation

executive team instructions

feasibility study

output from prior project.

Broader organisational strategies and goals may include:

market focus

organisation mission statement

strategy plans

values and ethics.

Objectives, outcomes and benefits may include:

expected benefits to be achieved for organisation

measurable project product statement

short and long-term outcomes for the organisation.

Project governance structure may include:

boards, committees, working groups, reference groups, advisory groups, sponsors, project managers, project team members and stakeholders

identified authority levels assigned to groups and individuals

issue-escalation procedures

project organisation chart

statements of roles for project management bodies and participants.

Project charter may include:

approvals and sign-off

broad scope and project boundaries

broad stakeholder identification

consolidated project initiation documentation (PID)

documented objectives

high-level product deliverables

high-level risk assessment

project assumptions and constraints

project brief or proposal

project mandate

source of project authority

terms of reference.

Project deliverables may include:

definable product, service or document

discrete components of the overall project outputs

specified products of the project

time, quality and cost.

Associated plans and baselines may include:

communications plan (stakeholders and information)

human resources plan

procurement plan

project budget

project schedule

quality-management plan

risk plan

scope-management plan.

Status reports may include:

client progress reports

internal or external

regular consolidated reports to project authority

reports under contractual obligations

specific budget and schedule reports.

Impact analysis may include:

assessment against project quality requirements

forecasting against triple constraints (scope, time and cost)

review of project baselines against proposed change.

Project logs and registers may include:

change log

correspondence log

daily log

issues log

non-conformance log

quality log

risk register

task completion log

version control log.

Project finalisation activities may include:

completing financial transactions

consolidating and storing project data

documenting outstanding project issues

obtaining or providing certifications

preparing final project reports

updating organisation knowledge management.

Associated documentation may include:

'as built' design specifications

certificates, guarantees, indemnities and warranties

product or service specifications

user, training and installation manuals.

Project review assessments may include:

benefits realisation review

outcomes evaluation

post-implementation review

project lessons learned.